Privacy policy_

Effective Date: 25 May 2021 (United Kingdom)

 

BSO is strongly committed to protecting your privacy and complying with your choices. Both personal and non-personal information collected is safeguarded according to the highest privacy and data protection standards adopted worldwide. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles.

This Privacy Policy (together with our Website Terms of Use) and any other documents referred to therein sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. However, we recognise our obligations in updating and expanding this program to meet the demands and complying with the General Regulation for Data Protection GDPR, French and UK laws.

By visiting this website, you are accepting and consenting to the practices described in this Privacy Policy. For the purpose of the Data Protection Act 1998 (the "Act") and this Privacy Policy, the data controller is BSO SC Limited 2nd Floor, Office Suite 202, 13 Wentworth House, Eblana Villas, D2, Dublin, Ireland

 

Our commitment

Your information will not be shared, rented or sold to any third party.

We use state-of-the-art security measures to protect your information from unauthorized users.

We give you the possibility to control the information that you shared with us (opt-out)

BSO is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

1. processed lawfully, fairly and in a transparent manner in relation to individuals;
2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
4. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
6.   processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

What information do we collect and process?

We may collect and process the following data about you:

• Information you give us

You may give us information about you by filling in forms on our site www.bso.co or by corresponding with us by phone, e-mail or otherwise.

This includes information you provide when you,

•       subscribe to our newsletter,
•       submit a contact-us form,
•       submit a job application,
•       register for an event or other social media functions on our site,
•       enter a competition, promotion or survey

(all above legal basis for collection: consent),

•       and when you report a problem with our site (legal basis: contractual necessity).

The information you give us may include your name, address, e-mail address and telephone number, picture (CV), company name, CV, Cover Letter.

• Information we collect via Google Analytics

We use Google Analytics as a service to help us improve our site for visitors. Google Analytics is a web analysis service provided by Google. Google utilises the data collected to track and examine the use of www.bso.co, to prepare reports on its activities and share them with other Google services. Google may use the data collected to contextualize and personalize the ads of its own advertising network.

We will clearly inform you when information that personally identifies you ("personal information") is asked for and you will have the choice to provide it or not. Generally, this information is requested when you [install/download/subscribe] to product updates, newsletters or other online services.

• Cookies

Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site. For detailed information on the cookies we use, the purposes for which we use them and how you can manage or disable them, please see our Cookie Policy.

 

For which purpose we use your information?

We use your personal information for the following purposes:

• To provide you information that will allow you to use our services.
• To automatically customize your documents with your information.
• To alert you of software upgrades, updates, discounts or other services from BSO.

1. Information you give to us. We will use this information:

• to carry out our obligations arising from any contracts entered into between you and
• us and to provide you with the information, products and services that you request from us;
• to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about;
• to notify you about changes to our service;
• to ensure that content from our site is presented in the most effective manner for you and for your computer;
• to assess your job application with regards to BSO open positions;
• to provide you with support.

2. Information we collect about you via the Google Analytics service. We will use this information:

• to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
• to allow you to participate in interactive features of our service, when you choose to do so;
• as part of our efforts to keep our site safe and secure.

3. Information we receive from other sources. 

We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

 

Consent

When you provide your personal information, you consent that it can be used for the above purposes and that BSO is an authorized holder of such information. If you choose not to register or provide personal information, you can still use our website but you will not be able to receive additional services or access certain areas that require registration. When you activate your account, you are providing your consent to occasionally receive information from us. In each communication from us you will have the opportunity to unsubscribe from further communications; alternatively, you may contact us to express your choices at the address provided at the bottom of this page.

 

Disclosure of your information

We may share your personal information with any member of our group, which means our subsidiaries and our ultimate holding company and its subsidiaries.

We may share your information with selected third parties including:

• Business partners, suppliers and subcontractors for the performance of any contract we enter into with you.
• Analytics and search engine providers that assist us in the improvement and optimisation of our site.

We do not share your information with any other third party except:

• If BSO Network Solutions SAS or our ultimate holding company or substantially all of its or their assets or business are acquired by a third party, in which case personal data held by us about its customers will be one of the transferred assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Website Terms of Use and other agreements; or to protect the rights, property, or safety of BSO, our customers, or others.

In very rare instances BSO may disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on BSO or the site; (b) protect and defend the rights or property of BSO and its family of websites and properties; and (c) act in urgent circumstances to protect the personal safety of users of BSO, its websites, or the public.

 

Security of information

BSO is strongly committed to protecting your information and ensuring that your choices are honored. We have taken strong security measures to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. All sensitive data is stored behind multiple firewalls on secure servers with restricted employee access.

We guarantee that all e-commerce transactions follow the latest security measures and use the best available technologies. Secure Sockets Layer (SSL) technology is employed when you place online orders or transmit sensitive information. SSL is one of the safest methods of passing information over the Internet.

 

Where do we store your personal data

The data that we collect from you is stored in the EU. They may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), including but not limited to the United States of America. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.

By submitting your personal data, you agree to this transfer, storing or processing. BSO will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy

BSO entities, inside and outside the EU are bound to BSO Network Solutions SAS by BCR (Binding Corporate Rules) and must comply with the Privacy Policies and Security Policy defined by BSO Network Solutions SAS and compliant with GDPR.

By submitting your personal data, you agree to this transfer, storing or processing. BSO will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

We may on occasion require the help of other companies to provide limited services on our behalf, such as packaging, shipping and delivery, customer support and processing event registrations. We will only provide such companies with the information required for them to perform these services. For subcontractors that could process your personal data, we have included GDPR compliance terms in the contract and inquire regularly that they are GDPR compliant. These service providers are bound by strict privacy policies and are prohibited from using your information for any other purpose.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

 

EU and EEA users’ rights

If you are habitually located in the European Union or European Economic Area, you have the right to access, rectify, download or erase your information, as well as the right to restrict and object to certain processing of your information. While some of these rights apply generally, certain rights apply only in certain limited circumstances. We describe these rights below:

You have the right to access your personal data and, if necessary, have it amended or deleted or restricted. In certain instances, you may have the right to the portability of your data. You can also ask us to not send marketing communications and not to use your personal data when we carry out profiling for direct marketing purposes. You can opt out of receiving email newsletters and other marketing communications by following the opt-out instructions provided to you in those emails. Transactional account messages will be unaffected if you opt-out from marketing communications.

 

How long do we keep personal data for?

With regards to Marketing purpose and job applications, the length of time for which this data may be retained is 2 years. For an order or a contract, this period is extended to 5 years.

 

Retention of information

We retain information as long as it is necessary to provide the services requested by you and others, subject to any legal obligations to further retain such information. Information associated with your account will generally be kept until it is no longer necessary to provide the services or until you ask us to delete it or your account is deleted whichever comes first. Additionally, we may retain information from deleted accounts to comply with the law, prevent fraud, resolve disputes, troubleshoot problems, assist with investigations, enforce the Terms of Use, and take other actions permitted by law. The information we retain will be handled in accordance with this Privacy Policy. Finally, your data could also be stored for sales statistical purposes.

 

Access to your information

You are entitled to review the personal information you have provided us and ensure that it is accurate and current at all times. 

 

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes.

GDPR gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

To review your details or request the correction or deletion of information that we have about you that is no longer accessible to you directly online, please contact us by email at dpo@bso.co to make your request.

You can exercise your right to prevent such processing by checking certain opt-out boxes on the forms we use to collect your data or in any subsequent marketing communication we may send to you. You can also exercise this right at any time by contacting us at marketing@bsonetwork.com.

For any question regarding the Privacy Policy you can contact the BSO Data Protection Officer at dpo@bso.co

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers, affiliates and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these privacy policies before you submit any personal data to these websites.

 

How to opt-out

We provide users with the opportunity to opt-out from receiving updates on our products, newsletters and other communications from us. You can opt-out by clicking on the link provided in our electronic mailings or by contacting us at the address at the bottom of this page.

 

Changes to our privacy policy

If we make changes to our Privacy Policy, we will post these changes on this page so that you are always aware of what information we collect, how we use it and under what circumstances, if any, we disclose it. If at any point we decide to use your information in a manner different from that stated at the time it was collected, we will notify you by email. Please check back frequently to see any updates or changes to our Privacy Policy.

 

Contact us

Any queries relating to this Privacy Policy, email: dpo@bso.co

If you have questions or comments about this privacy policy, please email us or write us at:

BSO SC Limited, 2nd Floor, Office Suite 202, 13 Wentworth House, Eblana Villas, Dublin 2, IRELAND

For information about how to contact BSO please visit our contact page.